· This position serves as personal secretary to the Director of the Division of Public Safety. This responsibility requires maintaining favorable public relations through written communications, telephone and personal contact as liaison between the Director's office, University Police Sections, faculty, staff, students, state officials, and the general public. Incumbent also provides diversified administrative secretarial support for members of the University Police Management Team. Is prepared to assume the responsibilities of the Administrative Assistant in her absence. This position is designated Managerial/Confidential.
· Maintains the calendar, schedules appointments, arranges travel, screens calls, opens mail, and composes correspondence for the Director. Assists the Director with new and on-going law enforcement activities. Provides support to other University Police Management Team members.
· Transcribes from drafts or tapes, memoranda, reports and other documents (many of a technical or confidential nature). Records official minutes of various meetings and committees. Transcribes in final form, and distributes. Maintains all Standard Operating Procedures and training bulletins for the department, routes, follows up in a timely manner material disseminated to management staff and other sworn personnel. Relieves the Director of operational details, makes decision in his absence in order to facilitate efficient office operation. Develops and implements appropriate procedures for efficient office operation. Performs duties with discretion, tact and confidentiality.
· Coordinates
and administers, with appropriate University Police Managers, the hiring/promotional
process for all sworn and non-sworn law enforcement positions within the division.
Maintains all applications and ensures that all USF Personnel Policies and Procedures
as well as FDLE Standards and Training Rules, Policies and Procedures have been
followed. Compiles Equal Opportunity reports and statistics. Manages and coordinates
the lengthy multi-step hiring process for all sworn officers to include setting
up review boards, scheduling written & oral psychological testing, drug
screening, backgrounds and physicals. Gathers necessary documentation for forwarding
via ATMS (Automated Training Management System) network to Tallahassee for certification
of sworn Officers of the State of Florida through the Criminal Justice Standards
and Training Commission. Manages all functions relating to employment hiring,
promotion process, terminations, and workers compensation forms. Researches
operational problems and advises of solutions to be implemented. Independently
resolves problems within scope of responsibility and serves as the department's
liaison with other University departments regarding personnel issues, responds
to outside inquiries regarding position vacancies within the Police Department.