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Meet the Office Staff....

Administrative Assistant

Assist the Director of the Division of Public Safety in coordination of administrative activities/assignments. Evaluates, recommends and applies University Policies and Procedures regarding Personnel Rules and Regulations, PBA and AFSCME collective bargaining contracts, Administrative and Finance Operating Procedures and Policies. Coordinates the administrative support staff and the activities associated in the day-to-day operations of the department. Coordinates and provides recommendations to the Director on functions relating to budget, employment, hiring, termination, promotion, performance appraisals, approves staff tuition waiver request, attendance & leave records, travel, inventory, perquisite approvals, correspondence, and composes replies for non-routine items. Responds to questionnaires and surveys as appropriate. Maintains confidential files on internal investigations and grievances. Functions as Liaison with administrative offices within Student Affairs and throughout the University.

Executive Secretary

Assist Director with new and ongoing law enforcement activities. Coordinates and administers with University Police Managers, the hiring/promotional process for all sworn and non-sworn law enforcement positions within the division. Maintains all applications, compiles Equal Opportunity reports and statistics. Manages and coordinates the multi-step hiring process for all sworn officers. Forwards to the Florida Department of Criminal Justice Standards and Training via Automated Training Management System all required information for certification of sworn officers of the State of Florida. Serves as the departments liaison with other University departments regarding personnel issues, responds to outside inquiries regarding position vacancies within the Police Department.

Office Assistant

Initiates requisitions to purchase, all supplies and payments of goods/services received for the University Police Department. Acts as correspondent with vendors, other departments and internal personnel as appropriate. Monitors the reconciliation of budget entities, expenditure analysis reports, travel, accounts payable and receivables, payroll certifications, special event & Sun Dome overtime records and various complex analysis. Maintains the department's inventory. Purges and transfers per University procedures all obsolete or items that are no longer useful.

Secretary

Serves as Attendance & Leave Coordinator for the University Police Department. Duties include checking time sheets and leave requests bi-weekly for accuracy and resolving problems as they arise. Audits attendance and leave records annually and/or upon termination or transfer to ensure compliance with USF Policies and Procedures. Develops and conducts time sheet and leave request training for new hires within the department. Serves as Sick Leave Pool Program representative.

Prepares Certification for bi-weekly overtime hours, annual, sick leave and special comp payments. Prepares appointment papers and other support documentation to hire student OPS & non-student OPS. Creates and maintains departmental organizational chart. Prepares University Police directory listing updates for General Telephone and the USF Campus Directory as well as the Space Assignment Report for Facilities Planning and Construction.

Program Assistant

Assists the Special Events Lieutenant with the all special events overtime and Sun Dome events. This includes posting of events, assigning officers to work the events and ensuring officers are paid correctly for the hours worked. Maintains records on the Self Defense for Women class and the 15-hour Rape Aggression Defense classes offered by the University Police to students, faculty and staff. Maintains the departments training records ensuring all officers' training records are accurate and their certifications are up to date.

 
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Crime Prevention
Marine Unit
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Bike Squad
Administration
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