Meet the Office Staff....
Administrative Assistant
Assist the Director of the Division of Public Safety
in coordination of administrative activities/assignments. Evaluates,
recommends and applies University Policies and Procedures regarding
Personnel Rules and Regulations, PBA and AFSCME collective bargaining
contracts, Administrative and Finance Operating Procedures and Policies.
Coordinates the administrative support staff and the activities
associated in the day-to-day operations of the department. Coordinates
and provides recommendations to the Director on functions relating
to budget, employment, hiring, termination, promotion, performance
appraisals, approves staff tuition waiver request, attendance &
leave records, travel, inventory, perquisite approvals, correspondence,
and composes replies for non-routine items. Responds to questionnaires
and surveys as appropriate. Maintains confidential files on internal
investigations and grievances. Functions as Liaison with administrative
offices within Student Affairs and throughout the University.
Executive Secretary
Assist Director with new and ongoing law enforcement
activities. Coordinates and administers with University Police Managers,
the hiring/promotional process for all sworn and non-sworn law enforcement
positions within the division. Maintains all applications, compiles
Equal Opportunity reports and statistics. Manages and coordinates
the multi-step hiring process for all sworn officers. Forwards to
the Florida Department of Criminal Justice Standards and Training
via Automated Training Management System all required information
for certification of sworn officers of the State of Florida. Serves
as the departments liaison with other University departments regarding
personnel issues, responds to outside inquiries regarding position
vacancies within the Police Department.
Office Assistant
Initiates requisitions to purchase, all supplies
and payments of goods/services received for the University Police
Department. Acts as correspondent with vendors, other departments
and internal personnel as appropriate. Monitors the reconciliation
of budget entities, expenditure analysis reports, travel, accounts
payable and receivables, payroll certifications, special event &
Sun Dome overtime records and various complex analysis. Maintains
the department's inventory. Purges and transfers per University
procedures all obsolete or items that are no longer useful.
Secretary
Serves as Attendance & Leave Coordinator for
the University Police Department. Duties include checking time sheets
and leave requests bi-weekly for accuracy and resolving problems
as they arise. Audits attendance and leave records annually and/or
upon termination or transfer to ensure compliance with USF Policies
and Procedures. Develops and conducts time sheet and leave request
training for new hires within the department. Serves as Sick Leave
Pool Program representative.
Prepares Certification for bi-weekly overtime hours,
annual, sick leave and special comp payments. Prepares appointment
papers and other support documentation to hire student OPS &
non-student OPS. Creates and maintains departmental organizational
chart. Prepares University Police directory listing updates for
General Telephone and the USF Campus Directory as well as the Space
Assignment Report for Facilities Planning and Construction.
Program Assistant
Assists the Special Events Lieutenant with the
all special events overtime and Sun Dome events. This includes posting
of events, assigning officers to work the events and ensuring officers
are paid correctly for the hours worked. Maintains records on the
Self Defense for Women class and the 15-hour Rape Aggression Defense
classes offered by the University Police to students, faculty and
staff. Maintains the departments training records ensuring all officers'
training records are accurate and their certifications are up to
date.
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